Administrative Assistant (f/m/x) CECAD - Cologne Excellence Cluster on Aging

Universitätsklinikum Köln (AöR)

📍 Köln
🏡 Partially Remote
📑 Fixed-term contract
⏱ Part time
📋 Admin & Assistance
💼 Professional

Industry

Health, Social Services
Education, Training

Tasks

  • Correspondence with other international scientific organisations
  • Coordination of appointments
  • Processing of personnel matters ready for signature
  • Organisational and administrative handling of business transactions
  • Organisation of business trips of the group leader
  • Taking care of travel reimbursements of group leader
  • Support of group members with travel reimbursements
  • Support for international staff. This includes assistance with visa applications, finding accommodation, general administrative tasks etc.
  • Guidance and supervision of student affairs
  • Handling general secretarial tasks (ordering office supplies, processing invoices, requesting quotations, making announcements, keep track of travel expenses etc.)
  • Making announcements
  • Accompanying the recruitment process, including job advertisements, interview invitations and preparation and onboarding
  • Support with onboarding process of new group members

Hard skills

  • Education as Administrative Assitant or equal qualification is required
  • Professional experience in scientific administration in academia is a plus
  • Confident command of the German language and business fluent
  • Proficient in spoken and written English
  • Very good computer skills (Word, Excel, Outlook)
  • Very good organisational skills, confident appearance and strong communication skills
  • Ability to work in a team as well as independently and precisely

Working at the University Hospital Cologne and the Medical Faculty means helping to shape the future – the future of medicine, of patients and, of course, your own future. You benefit from 60 clinics and institutes as well as numerous other departments and facilities and more than 12,000 jobs. The Faculty of Medicine of the University of Cologne and the University Hospital Cologne assume important social tasks in research, teaching and patient care. A close network with many university and non-university partners guarantees an internationally successful science and the excellent education of our students.

We are looking for as soon as possible

Administrative Assistant (f/m/x)
CECAD AG Prof. Frezza

part-time (19,25 h / week) limited until December 31, 2026

CECAD is an inclusive, equal opportunity employer that offers attractive conditions and benefits commensurate with an international research organization with a very collegial and family-friendly work environment.

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